Executive Board

Each year, the PTO looks to fill the roles of each of the Executive Board members. All board members, except President and President-Elect, are eligible to serve a two year term.

EXECUTIVE BOARD ROLES & RESPONSIBILITIES

PTO President  

Coordinates and oversees the committees for each board position; is a member of each committee and should attend as many committee meetings as possible; is involved in nearly all decision making processes and must have a solid understanding of each committee’s needs and responsibilities; prepares general, board, and executive committee meeting agendas and oversees each meeting; works closely with the Administration, Teachers and PTO Executive committee to ensure that all constituents’ needs are being met; is responsible for signing PTO expense checks and overseeing the distribution of PTO funds.

PTO President-Elect  

Helps the President coordinate and oversee the committees for each board position; is a member of each committee and should attend as many committee meetings as possible; is involved in helping the President with nearly all decision making processes and must have a solid understanding of each committee’s needs and responsibilities; attends all general, board, and executive committee meetings and contributes where necessary. The President Elect must work closely with the Administration, Teachers and PTO Executive committee to ensure that all constituents’ needs are being met.

Treasurer 

Keeps financial accounts and records of the PTO. Present the proposed annual budget for the approval of the General PTO Membership meetings. This budget is developed based on historical financial data in conjunction with each Board Members input for the upcoming year. Pays bills and expenses in a timely fashion and ensures that all funds paid relate to the approved PTO committees / aims of the voted upon PTO events. Ensure that all check requests are accompanied by receipts, and are approved by PTO president. Prepares financial statements each month and presents them to the Executive Board during the monthly board meetings. Issues and co-signs all checks on behalf of the PTO. Keeps financial records on Quick Books and maintains bank account data. Deposits funds in a timely fashion. Submits records for yearly audit by an independent auditor. Must have organized and accurate files to submit for ease of Audit process.

VP of Endowment Fund 

Coordinate the work of the Endowment Fund Committee. Work directly with the Treasurer to manage Fund finances. Ensure that contracted business sponsorship commitments are met. Renew existing business sponsorships at least annually. Cultivate and secure new business sponsorships. Research and recommend projects to be funded by the Endowment Fund that promote the purposes and the mission of the PTO and that are primarily longer-term, capital-based investments into school. Report to the Executive Board on the status of the Fund, existing business partnerships, prospective business partnerships, and proposed projects. Work in partnership with the VP of Fundraising and any relevant committees when prudent or advantageous.

VP of Administration 

Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with PTO Administrative Board Chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Supports the Administrative Board Chairs with their projects and program. Communicates with the Executive Board and Administrative Board Chairs as needed. Works with the following committees: Campus Beautification, Clothes Closet, Lost & Found, Lunch Buddies, New Parent Transition Coordinator, School Tours, Open House, Back-To-School-Fair, Preschool Outreach Coordinator, New Parent Orientation, Ambassador/Buddy Program, Student Directory, School Pictures, Teacher Appreciation and Yearbook.

VP of Academic Affairs 

Be a teacher or staff member of the school. Advise the Executive Board on opportunities for the PTO to support the staff and the students in keeping with the purposes and mission of the PTO.

VP of Communication 

Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with PTO Communication Board Chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Supports all Communication Board Chairs with their projects and programs. Communicates with the Executive Board and Communication Chairs as needed. Supports the following: email communications (bulletin and e-blasts), website, maintains PTO Facebook page, publicity and supports the Room Parent Coordinator.

VP of Educational Enhancements 

Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with PTO Board chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Supports the PTO chairs with their projects and programs. Also, as the Teacher Liaison, frequently communicates with the Teacher Grade Level Representatives regarding the needs and the concerns of the teachers and reports these to the Executive Board. Communicates with the Executive Board and chairs as needed. Works with the following committees: Art Docent Coordinator, Media Helper, Run Club, Health and Wellness, Garden Club, Science and Technology Night.

VP of Events 

Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates event needs and information to the Executive Board. Supports the PTO Event Chairs with their projects and programs. Event Chairs include Field Day, Cultural Arts, Fine Arts, Musical Arts, Parent Social, Family Movie Night, Holiday Luncheons, Pre-K and Kindergarten Roundup, Spring Picnic. They also coordinate with the Neighborhood Liaison.

VP of Fundraising 

Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with Fundraising Chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Meets with prospective fundraising groups to determine the fundraising for the school year. Supports the fundraising committee chairs with their efforts which include: Boosterthon, Spirit Nights, Enrichment/Matching Donations, Book Fair, Passive Fundrasiers, School Supplies and Spirit Wear.

Recording Secretary 

Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with committee chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Documents and distributes minutes for the Executive Committee, Board, and General PTO meetings. Works with the following committees: PTO Membership, Teachers Lounge, Character Education and PBIS Coordinator. 

Parliamentarian 

The Parliamentarian assists with ensuring meetings are running smoothly and in accordance with the governing bylaws. Review and study the bylaws and standing rules annually. If changes are required, asks the president to appoint a committee for this review.